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Printers or Multifuntion Devices

Always Question the Marketing, there are different types of printing technologies sometimes laser or MFP based is the correct solution but often its not. How do you know when to use what?

In the main this will depend on two things :

  • Operational requirement
  • Costs

Copying You will find that copy volume is far lower than print volume and that copying is a minor inconvenience in most organsiations rather than an important business need.

Faxing Where possible use centralised software based fax services. This allows better control and storage of documents and saves paper where possible (How many of your faxes do you actually need to print?)

These points all add up to suggest that sometimes just putting in, normally larger, multi function devices is actually cost saving in the long run. Yes, you may save money because you’re removing your unmanaged and uncontrolled devices, but often the result can still be overkill for your requirement.

Sometimes consolidating networked printers can be more cost effective in the long run. Especially as you can still manage your printing and printing costs with software should you wish to.


Managed print services – MPS Datatrade have a complete range of managed printer services and solutions for all impact and thermal printers. With fully comprehensive packages that be financed over 3/5 years, demonstrating significant cost savings over a traditional purchase and after market support model.

Remote Print Service Using our remote printer engineer – Reg the virtual printer engineer, Datatrade can ensure maximum uptime and cost savings for your remote mobile printers.

Auto ID Services We offer a comprehensive range of service from the supply and support of new as well as legacy equipment. Even if the manufacturer has discontinued the unit or it has been rebranded. We can also supply a complete range of accessories for all makes and model of barcode scanners such as screen protectors, styluses, batteries and wrist straps.

Audit and discovery Our pre-sales engineers will undertake a full site audit to find / recommend the best printer solutions to meet your supply chain delivery requirements.

Repair We demonstrate an extremely high level of technical expertise and service for a wide range of Printer and Auto ID Products. We can repair onsite or in our workshop. We can also select and help install printers and Auto ID equipment for our customers. We can offer a fully managed Return to Base (RTB) service solution for smaller devices such as Barcode scanners, Hand Held Terminals and mobile printers.

Maintenance Datatrade offer a flexible approach to maintenance and can tailor a contract to suit your needs.

Hardware We can supply printers, printheads, print servers as well as all major brands of barcode scanner and hand held equipment… For further information on finding the right print solution for your business please use our Hardware Selector or for Auto ID enquiries contact us using the details below.

Media and Consumables We fully understand the importance of ensuring that the correct media and consumable’s are used in mission critical printers to ensure perfect print quality and enhance the life of your printer asset so we provide a large range of media and consumables for all manufacturers.

In addition to supplying these items, we will also work with you to ensure you are using the correct product for quality and cost effectiveness.

For further information please Ring +44(0)1604 66-66-01 or email us.
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Datatrade > Knowledge > Office Printing FAQ > Printers or Multifuntion Devices